Buyer guides & procurement
Comparing event video quotes in Trinidad without comparing different products
The lowest line item often hides the weakest scope. Use this normalization checklist so procurement compares the same programme shape—capture days, audio ownership, deliverable definitions, and risk language—not a prettier PDF.
Normalize crew days and locations
One “filming day” can mean a single operator or a multi-camera team with audio support. Ask how many crew members are on site per session block and whether travel between venues is included.
Separate documentation from social
If you need same-day clips, say so explicitly. Documentation-only scopes rarely include editor time or approval buffers for publish windows.
Audio is a line item, not an assumption
Ask whether house audio ties, podium mics, and panel formats are covered in the quote—or whether documentation feeds are planned separately from in-room reinforcement.
Deliverables: file types and versions
Masters, recap packages, and vertical cutdowns should be listed as separate outcomes with naming conventions. “Full coverage” is not a deliverable specification.
Turnaround and approvers
Compare calendar days against business-day edit schedules. If legal or brand must review cuts, build that into the comparison—not as a surprise after the event.
Photography
Supporting stills—optional context for this article.
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Photography
Article imagery — database
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